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Gauge your company’s maturity in five key areas of technology. After completing it, you will receive:

A dynamic report with your results
Recommended next steps
Examples of how improvements in each area impacts ROI

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Workplace Technology Assessment

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Workplace Technology Assessment

Space

Which best describes your greatest space management challenge in your hybrid work environment?

We mostly have assigned seats and a lot of wasted space.
We use the space we have, but people can never find a conference room when they need one.
We have software to book rooms and display hardware to show maps and room availability, but employees don’t use it consistently.
We have a mix of static and flexible desk booking. Our biggest challenge is just making sure we adjust to fluctuating demand, but we’re doing pretty well.
We’ve really fine-tuned our process for this. We’re just trying to figure out how to better use IoT sensors to track true utilization data.

Workplace Technology Assessment

Space

How do you plan for future space needs?

We allocate space as needed.
We use spreadsheets with historical HR data
We use space management software and some basic models that help us predict how much space we’ll need as we grow.
We use an advanced space management solution that aggregates data from different sources, including space utilization data from IoT sensors, to help us plan ahead.
We can create interactive models of different space scenarios and predict the ROI of all our real estate using a single solution.

Workplace Technology Assessment

Employee Experience

How do employees interact with people and resources in the workplace?

Employees work mostly in silos and sit at assigned seats.
Email is used as the primary connection tool for collaboration, announcements, etc.
Employees collaborate frequently and choose spaces freely as needed. They use a directory to find coworkers but don’t have a mobile app.
Employees use a directory and mobile app to find and reserve space to collaborate with colleagues from different departments.
Employees are comfortable working with each other and have the tools to support collaboration. There is a unique culture supported by technology that increases engagement, satisfaction, productivity.

Workplace Technology Assessment

Employee Experience

How do you manage visitors to your workplace?

Visitors come and go as they please.
Visitors check in with our receptionist using a paper sign-in sheet.
We have a digital visitor management system that checks guests against our security watchlist.
We pre-register visitors and send them QR codes for mobile check-in.
Visitors receive a welcome email with detailed instructions for parking, maps, Wi-Fi access and meal options. At the end of the day, the only question they have is when they can come back!

Workplace Technology Assessment

Analytics

How would you describe your approach to gathering data workplace data?

It’s barely worth mentioning.
We collect some data on space utilization and assets, but it’s mostly in spreadsheets.
We collect data from several different software systems, but it’s difficult to make sense of it all.
We use a single, integrated system that aggregates many different real-time data points and helps us plan ahead.
Our system gives us actionable insights and uses AI for continual improvement.

Workplace Technology Assessment

Analytics

How do you report on workplace data?

If our executive team asks for a report, we scramble to put something together that looks impressive.
We create reports on a monthly, quarterly or annual basis, but it’s time-consuming.
We have digital dashboards that show our progress on some metrics, but not others.
We use data from many different sources and track enterprise-wide KPIs.
We’re actively using business intelligence to identify macro trends and optimize performance.

Workplace Technology Assessment

Integrations

How connected is your workplace technology?

We’re just beginning to adopt digital solutions in our workplace.
We use several single-point solutions to manage our space, room reservations and visitors.
We have dozens of different systems, and hardly any of them work together.
We have forged connections between our FM, HR, IT, and employee-facing technologies, which has streamlined workflows.
We use a unified, cloud-based system across our enterprise and follow best practices for security. It’s like the central nervous system of an elite athlete.

Workplace Technology Assessment

Integrations

How do you use sensors in your workplace?

Do automatic toilets and soap dispensers count?
We use them for a few specific purposes, like access control via ID badges.
We have implemented some occupancy sensors to monitor space utilization in key areas.
We use sensors across our enterprise to optimize space utilization and energy management.
We combine sensor data with artificial intelligence to enhance our work environment, asset performance, maintenance, employee experience and more.

Workplace Technology Assessment

Operations

How do you manage office moves?

It’s the Wild West — we stick Post-It notes to our floor plans and tell employees where to go.
We use spreadsheets to manage various tasks, but it seems like we’re always forgetting something.
We use software that allows us to visualize our new layout, manage seating arrangements, and schedule move-related tasks.
Our software includes all of the above, plus advanced approvals and administrative controls.
Our software allows us to create many different scenarios, calculate costs, and forecast future space needs.

Workplace Technology Assessment

Operations

How do you manage assets?

When something breaks, we fix it.
We track all our important asset details in a spreadsheet or folder.
We have asset tracking software, but mostly for lease accounting purposes.
Our maintenance team relies on our asset management software for preventive maintenance.
We use sensors to identify issues with building systems or equipment.

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Workplace Technology Assessment

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Workplace Technology Assessment

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